Minutes of the Special board of Directors Meeting
May 7, 2015
Gilroy, Morgan Hill, Hollister Duplicate Bridge Club
Unit 524
Present: President Jonna Robinson, Vice-President Ken Johnson, Treasurer Vincent McLoughlin, Secretary Dian Wood Picone.
I. The Board moved to suspend the 2015 summer party.
II. The by-laws authorize the Board to make decisions regarding disposition of the Unit’s games.
III. The Vice-President met with Unit Director who informed him that the Board was insured by the ACBL. The question remained as to the matter of the need for insurance for individual games. It may be a requirement of the venues where these games are held. The Vice-President will inquire.
IV. The Treasurer calculates that the Monday and Thursday games may produce an approximate yearly income of $10,000 dollars a year. There was further discussion of an annual fee from the Stones to the Unit to insure the Unit’s overall ownership of the games. The Board discussed aspects of a contract between the Stones and the Unit. It was decided that a contract for the transfer include: the requirement that the operational owners negotiate the annual donation/fees to the Gilroy Senior Center and Mt. Madonna YMCA for the Monday and Thursday games; a condition requiring return of operational ownership of the games to the Unit in the event of termination by the Stones; the Stones be given the possession, use, repair and replacement of the Unit’s equipment, including computers, dealing machine, cards and boxes, Bridgemates, and any other additional materials; expenses of the two clubs are the responsibility of the operational owners and that they have no claim on the treasury of the Unit; commitment by Stones to cooperate and assist in the Unit Christmas Party and the annual Sectional. These terms will be discussed with the Stones with the goal of completing the terms of transfer no later than June 1, 2015.
V. It was decided that Diana Dragt be offered the position of Club manager and marketer of the Unit Game and the Sectional.
Meeting adjourned at 2:45PM
Next Meeting May 17, 2015 at 11:00 AM
Respectfully submitted, Dian Picone, Secretary